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Finedata Limited - Lesson 7 Quiz

Lesson 7 - Receiving Documents - Registering Them

Question 1 - Which of these statements is generally CORRECT:
It is not important to record the reason a document was issued.
It is not important to record the date a document was received.
It is not important to record a documents revision number.
It is not important to record the colour of the paper a document was printed on.
It is not important to record a documents title.

Question 2 - Which of these statements is generally CORRECT:
Recording the document number is usually optional.
Recording the document revision is usually optional.
Recording the document originator is usually optional.
Recording the date a document is received is important.
It is not important to record any of the incoming documents details.

Question 3 - If a document has not yet been registered what should a document controller do with it:
Lend it to the construction manager to check a detail on the third floor with the joinery supervisor on site.
Register it as soon as it gets back from copying.
Register it as soon as possible.
Allow a construction manager to 'send it on to a trade contractor' before it has been registered.
Leave it alone for a while, it's probably not important.

Question 4 - Which of these statements is generally CORRECT:
The right time to acknowledge receipt of documents is 10am.
The right time to acknowledge receipt of documents is before they are checked.
The right time to acknowledge receipt of documents is after they have been registered.
The right time to acknowledge receipt of documents is as soon as the incoming transmittal is received.
Wednesday is the only day the acknowledgement of receipt of documents is permissible.

Question 5 - Which of these statements is generally INCORRECT:
Document controllers should apply a consistent approach to abbreviating document titles.
No abbreviations are permissible in document titles.
Document titles may contain commonly used expressions which can be abbreviated.
Failure to be consistent with document title abbreviations may lead to problems when retrieving information later.
'SECT' is a common abbreviation for 'section' when used in a document title.

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