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Finedata Limited - Lesson 4 Quiz

Lesson 4 - Document Numbers and Revisions

Question 1 - Which of these statements is generally INCORRECT:
Document originators create their own document numbers and document controllers can do little about it.
Document originators must stick to a rigid pattern for their document numbering.
Document controller can vary a document number slightly when entering it into a computer system.
Document numbers can sometimes be very long indeed.
Document numbers should ideally indicate the type of document to which they refer.

Question 2 - Which of these statements is generally CORRECT:
Originators never submit old revisions of documents either accidentally or on purpose.
Out of date documents should not normally be distributed for trade contractors to work from.
Design teams are always happy to modify document numbers to suit the way document controllers want to record them.
Revision numbers always follow a nice numeric sequence.
Having already received revision 'A' of a document the next revision will certainly be revision 'B'.

Question 3 - If revision 'A' of a document was received last week, and was then submitted again with the same revision number - what would an experienced document controller normally do:
The document controller should send it back with a stiff letter of complaint.
The document controller should check the document for evidence of tampering.
The document controller could record the second receipt and append a period, '.', to the revision number to differentiate it from the earlier copy.
The document controller should throw the document away.
The document controller should hide the document in a low draw of the filing cabinet and deny ever seeing it.

Question 4 - Which of these statements is generally CORRECT:
Putting an asterisk at the beginning of the number for all drawings will cause the non-drawings to be listed first on most computer systems.
Putting an asterisk at the beginning of the number for all non-drawings will cause the drawings to be listed last on most computer systems.
Design teams never submit the same revision twice.
Trade contractors never submit the same revision twice.
Documents are never revised, changed, edited or altered.

Question 5 - Which of these statements is generally INCORRECT:
In practice, document controllers have no control over the way originators create document numbers.
Revision sequences rarely run in alphabetical order.
Originators never submit two different documents with the same number.
Document controllers need to do their jobs with care to ensure that mistakes do not happen.
Document controllers are sometimes given documents without any numbering at all.

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